Round robin scheduling
One booking link for your whole team. 42min pools everyone's availability and assigns each meeting fairly, to the host with the fewest recent bookings. It works for 1:1s and group sessions. Free for every user, no per-seat plan.
No credit card · Free plan
What is round robin scheduling?
Round robin scheduling lets a team share a single booking link. Invitees see the combined availability of every host, and 42min decides who actually takes each booking, spreading the load evenly instead of piling it onto one person. Sales, support, and recruiting teams use it to handle inbound meetings without a scheduling coordinator.
Why teams use round robin
Even distribution, automatically
Each booking goes to the available host with the fewest recent meetings. The load spreads itself across the team over time, with no manual assignment.
Combined team availability
Invitees see a slot whenever any host is free, so your team's open times are pooled into a single booking page. More coverage means fewer back-and-forths and faster bookings.
Every slot has an owner
The moment someone books, 42min assigns a specific host and puts the meeting on their calendar. Nobody wonders whose call it is, and no inbound demo goes unassigned.
How 42min assigns each booking
A round-robin event type is attached to a team, a named group of users in your organization. The booking page shows a slot whenever any team member is free for it, so invitees always see your team's fullest possible availability.
When someone books a slot, 42min assigns it to the team member who is available for that slot and has the fewest recent meetings. Over time, that keeps bookings distributed evenly across the team. The chosen host gets the calendar event; the invitee gets their confirmation as usual.
The same rotation works for group sessions. Pick Group + Round Robin and many invitees can book each slot, with 42min choosing that slot's host when the first of them books. A weekly webinar or a run of onboarding cohorts then rotates through the team.
One thing to watch: a host who hasn't connected their calendar will look the most available and can pull more than their share. Make sure every host has their calendar connected and a schedule set.
Set up round robin in 4 steps
Create a team
In Admin Center → Teams, make a named group and add the members who should rotate as hosts. Round robin is attached to a team, so this comes first.
Add a Round Robin event type
New Event Type → set Type to Round Robin, then pick your team from the Team dropdown that appears.
Set the details & schedule
Name, description, duration, location, and the availability schedule, exactly like a one-on-one event type. Make sure every host has their calendar connected so availability is accurate.
Share the team link
Save and share the team-level link (42min.us/team/<team>/<event>). Invitees book once; 42min picks the host.
Full walkthrough with screenshots in the round-robin help guide.
When to use round robin
Any time you want one public link but several interchangeable hosts.
Sales & demos
A single “Book a demo” link for the whole sales team. Inbound leads get the next available rep, balanced evenly, with no round-robin bot and no per-seat bill.
Support & onboarding
Share incoming onboarding or support calls across a pod. Coverage is pooled, and the load stays even without a manager assigning tickets by hand.
Recruiting & interviews
Let candidates book a screening slot that any available interviewer can take, so scheduling never bottlenecks on one person's calendar.
Need the whole group to agree on a time instead of assigning one host? A meeting poll does exactly that. To send different leads to different teams before they book, put a routing form in front of the booking page. And when many invitees should share one session, combine the rotation with group scheduling. For clients who meet you every week, turn on recurring meetings and the whole series stays with one host.
Round robin scheduling FAQ
A team shares one booking link, and 42min picks the host when someone books. The host is chosen from whoever is free for that slot and has the fewest recent meetings, and the team's settings decide whether a reschedule keeps that host or re-picks one.
Round robin, free for your team
Create a team, share one link, and let 42min balance the bookings, with no per-seat bill and no trial countdown.
No credit card · Free plan