Group scheduling tool
One time slot, many invitees. Run webinars, classes, and office hours with seat caps, automatic Zoom webinars, and — if you want — a host that rotates across your team. Free for every user, no per-seat plan.
No credit card · Free plan · Every feature unlocked
What is group scheduling?
A group event lets several invitees book the same time slot — one session, many attendees. Unlike a one-on-one, where booking a slot removes it, a group slot stays open until it fills: you set the seat cap, each invitee books individually and gets their own confirmation, and they all join the one meeting. It's how webinars, training sessions, and office hours run without a separate registration product.
Why teams use group events
Everyone books the same session
Set how many people can join each time slot — from 2 to 9,999. Each invitee books individually and gets their own confirmation, but they all share the one meeting.
Slots close when they fill
A slot keeps accepting bookings until it hits your cap, then disappears from the booking page automatically. Optionally show invitees how many spots are left to nudge them to grab a seat.
Built for a large audience
When a group event uses Zoom as its meeting type, 42min creates a Zoom Webinar instead of a regular meeting — so a big audience attends cleanly, without everyone unmuted in one call.
No per-seat plan, no add-on
Group events — including Group + Round Robin and the Zoom webinar integration — are part of the free plan. No credit card, no team tier, no trial countdown.
Combine it with round robin
A plain group event has a single host — you. Attach it to a team instead and it becomes a Group + Round Robin: the same group session, but hosting rotates across the team so duties are shared. The booking page shows the union of every active member's availability — a slot appears if any member is free for it, just like a round robin.
The host is assigned per slot, at booking time, and then locked. When the first invitee books a given slot, 42min picks the available team member with the fewest recent meetings — the same fair distribution a round robin uses — and every later invitee who books that same slot meets that same host. Different slots can go to different hosts, so a weekly webinar rotates through the team automatically.
Seats work exactly like a plain group event: the slot stays open until Max invitees fill it, then it closes. Full details are in the group event types help guide.
Set up a group event in 4 steps
Add a Group event type
New Event Type → set Type to Group. Want rotating hosts? Pick Group + Round Robin instead and choose a team — create the team in Admin Center → Teams first.
Set the seats
Choose Max invitees per slot (it defaults to 10), and tick “Show remaining spots to invitees” if you want the seat count visible on the booking page.
Pick the meeting type & schedule
Name, description, duration, and availability work just like any other event type. Choose Zoom as the meeting type and each session becomes a Zoom Webinar.
Share one link
Save and share the booking link. Invitees sign up individually until the session fills; everyone lands in the same meeting.
Full walkthrough with screenshots in the group event types help guide, and the Zoom webinar prerequisites in the Zoom guide.
When to use group scheduling
Any time more than one person should join the same session.
Webinars & product demos
Run a weekly live demo anyone can join. Seats are capped, Zoom webinars are created automatically, and the slot closes itself once the room is full.
Training & classes
Workshops, courses, and certification sessions with limited capacity. Show the remaining spots so latecomers know when a class is nearly full.
Office hours
Open a recurring slot where several people can drop in at once — students, customers, or teammates — instead of booking you one-on-one all day.
Onboarding cohorts
Welcome new customers in batches. Combine with round robin and each cohort session is hosted by the next available teammate, shared fairly across the team.
Want a team to share bookings where each slot stays a private 1:1? That's round robin scheduling. And when a group first needs to agree on the time, start with a meeting poll.
Group scheduling FAQ
A group scheduling tool lets several invitees book the same time slot — one session, many attendees. Instead of each booking removing a slot, the slot stays open until it reaches the seat cap you set. It's how webinars, training sessions, office hours, and classes are scheduled without a separate registration product.
Fill every seat, automatically
Create a group event, set the seats, share one link — free, with no add-on and no per-seat bill.
No credit card · Free plan · Every feature unlocked