How to schedule a Zoom meeting

Point a group event type at Zoom and 42min doesn't create a big meeting — it creates a Zoom Webinar. Attendees arrive muted and without cameras, so a hundred-person session doesn't open with a hundred hot microphones. There's no separate "webinar" event type to build: the group event type is the webinar once Zoom is its meeting type.

Two things have to line up for that upgrade:

• An admin has enabled webinars on group bookings, on the Rollout card of the Zoom page under Integrations.
• The connected Zoom account carries a webinar licence — webinars are a paid Zoom add-on, separate from a normal paid plan.

If either is missing, bookings don't break. 42min falls back to creating an ordinary Zoom meeting that the group shares, so the session still happens and everyone still gets a link. It's a quiet downgrade rather than an error — worth knowing, because a webinar you were counting on can turn into a plain meeting purely because a licence lapsed.

Attendees are registered rather than merely invited, so each person gets their own personalized join link instead of one shared URL. The webinar itself belongs to the session — one webinar per event type and start time, shared by everyone who books that slot. Move a booking to a different time and 42min moves that person's registration with it; cancel one seat and only that registration is withdrawn, leaving the webinar standing for everyone else.

Paid Zoom seats rarely cover everyone who takes meetings. Because 42min holds the Zoom connection directly, an admin can add a shared org account and switch on multi-account routing, so anyone without their own Zoom still produces a working link — their bookings are hosted on the company account instead.

The obvious worry is who actually controls that call. 42min handles it: when a booking lands on the shared account and the assigned host is a user on it, they're added as an alternative host — so they can start the meeting, admit people from the waiting room, and run it as their own. If they aren't a user on that account, the meeting is still created and the link still works; they simply join as a participant rather than controlling the room.

This is the piece neither Google Meet nor Microsoft Teams can do through 42min. Both create the conference through the individual host's own calendar account, so a host without one produces a booking with no link and there's nothing to fall back to.

A Round Robin event type gives a team one booking page: invitees see everyone's combined availability, and each booking goes to the available host with the fewest recent meetings. Create the team under Admin Center → Teams, set the event type's Type to Round Robin, pick the team, and set the location to Zoom.

Round-robin bookings are ordinary Zoom meetings, not webinars — the webinar upgrade applies only to group event types. And unlike Meet or Teams, a teammate without their own Zoom isn't a problem here: with a shared org account connected, their turn in the rotation still produces a working link.

More on the rotation in round robin scheduling and the round-robin help guide.

One team link works when every host is interchangeable. When they aren't, a routing form asks a few questions first — company size, topic, region — and sends each visitor to the booking page that fits, using if-then rules with AND/OR logic.

With Zoom this pairs neatly with the group/webinar split: route high-volume, one-to-many requests to a group event type and they arrive at a webinar; route sales conversations to a round-robin page and they get a private meeting. Same form, two very different rooms, decided by the answers. See routing forms and routing rules.

A group event type lets many invitees book the same slot. Unlike a one-on-one, where booking removes the slot, a group slot stays open until it fills — set Max invitees per slot anywhere from 2 to 9,999 (it defaults to 10) and it closes itself when full.

Pick Group when you always host yourself, or Group + Round Robin to rotate hosting across a team — which, combined with the webinar upgrade, gives you a repeating webinar series whose presenting duty moves around the team. The host is fixed once the first person books that slot, so everyone in a given session meets the same host. Details in group event types and group scheduling.