Help / Event types

Group event types

A group event type lets several invitees book the same time slot — one session, many attendees. Use it for webinars, training sessions, office hours, or any meeting where more than one person joins at once.

It comes in two flavors, both chosen from the Type dropdown in the event-type editor:

• Group — you (one host) run the session, and many invitees book the same slot.
• Group + Round Robin — the same group session, but hosting rotates across a team so duties are shared. (This is the type announced in the June 1 changelog.)

What it is

Unlike a one-on-one or round-robin — where booking a slot removes it — a group slot stays open until it fills:

• You set a Max invitees per slot (anywhere from 2 to 9,999; it defaults to 10).
• The slot keeps accepting bookings until that many people have signed up, then it disappears from the booking page.
• Each invitee books individually and gets their own confirmation; they all share the one meeting.
• Optionally turn on Show remaining spots to invitees so the booking page displays how many seats are left.

Group (owner-hosted)

A plain group event has a single host — you. The booking page shows your availability (your schedule, minus your calendar's busy events and buffers), and you host every session. The link is 42min.us/<your-username>/<event-slug>.

Group + Round Robin

Attach a group event to a team and it becomes a Group + Round Robin: the group session is still capped at Max invitees, but the host rotates across the team. It merges round-robin host-sharing with group seating:

• The booking page shows the union of every active team member's availability — each on their own schedule — so a slot appears if any member is free for it, just like a round-robin.
• Seats work exactly like a plain group event: the slot stays open until Max invitees fill it.
• The host is assigned per slot, at booking time, and then locked. When the first invitee books a given slot, 42min picks an available team member (the one with the fewest recent meetings, the same fair distribution a round-robin uses), and every later invitee who books that same slot meets that same host. Different slots can go to different hosts.

If your team uses Balance mode, members who are three or more bookings ahead of the team minimum are skipped until the others catch up — see Teams for that setting.

Like a round-robin, a Group + Round Robin event is shared at the team level, e.g. 42min.us/team/<team-slug>/<event-slug>.

How to set one up

1. For a Group + Round Robin, first make sure the team exists (Admin Center → Teams) with the right members. A plain Group needs no team.
2. Open Event Types → New Event Type and set Type to Group or Group + Round Robin.
3. For Group + Round Robin, pick the team from the Team dropdown that appears.
4. Set Max invitees per slot, and tick Show remaining spots to invitees if you want the seat count visible on the booking page.
5. Fill in the name, description, duration, meeting type, and the schedule — the rest of the editor works just like a one-on-one.
6. Save.

Zoom

Group meetings and Zoom

When a group event uses Zoom as its meeting type, 42min creates a Zoom Webinar rather than a regular meeting, so a large audience can attend cleanly. See Zoom for the details and prerequisites.

Common pitfalls

• Picking Group when you meant Round Robin. A plain Group lets many people share one slot. If you instead want one link where a team shares the bookings but each slot is a private 1:1, use a round-robin.
• No team yet. Group + Round Robin needs a team — set up the team and its members first. (A plain Group doesn't.)
• Expecting each invitee to get a different host. Within a single slot the host is fixed once the first person books — everyone in that session meets the same host.
• Max invitees set too low. The slot vanishes the moment it fills; raise the cap if sessions are filling before everyone you expected can book.