Results and booking
Once a roundtable is published, the Results tab on its detail page shows who voted for what, points out the time that works for the most people, and lets you book it. Open it from any roundtable on the Roundtables page (or the responses count on its card).
The results grid
Every voter is a row; every candidate time is a column, grouped under its day. Each cell shows that person's response: Yes, Maybe (if you allowed it), or — for a time they didn't pick. As the organizer you always see the full grid — names and emails included — even in Blind voting.
A few things to read off the grid:
- The tally row under the votes counts the Yes + Maybe picks for each time.
- The front-runner is highlighted when one time clearly leads on both Yes votes and Yes-plus-Maybe. If there's a tie at the top, nothing is highlighted — that's your cue that it's a judgment call, so 42min leaves the choice to you.
- Only times that received at least one vote appear in the grid, so it stays readable even if you proposed many candidates.
Quorum and required invitees (specific-people mode)
For specific-people roundtables, a progress bar at the top
tracks responses against your quorum — the
minimum number of voters you set. If you marked anyone as
Required (shown with a * next to
their name), they're listed under
Waiting on required invitees until they respond, with
a Resend reminder button for each. A time
can't be booked — and auto-book won't fire — until every
required person has voted.
Booking a time
When you're ready, click Book under the time you want (the front-runner's button is highlighted). Confirm, and 42min books it just like a normal booking through that event type:
- it creates the meeting on your calendar with the event type's location (Google Meet, Teams, phone, and so on),
- it emails everyone the calendar invitation and confirmation, and
- it runs the event type's reminders and workflows.
The first person on the roundtable becomes the meeting's main invitee and everyone else is added as a guest, all on the one meeting. Every participant is also saved to your contacts. The roundtable flips to Booked, the remaining calendar holds are released, and the booked time is marked on the grid.
Note
The meeting time is set in your roundtable time zone, and the meeting itself is a standard 42min booking — you'll find it on your Meetings list and can reschedule or cancel it there like any other.
Auto-book
If you turned on Auto-book best time, you don't have to watch the Results tab: as soon as your quorum is met (and every required invitee has voted), 42min books the leading time for you and notifies everyone. It books the time with the most Yes votes, breaking a tie in favor of the earliest time, and never books a time that has no Yes votes or has already passed. If no time qualifies by the deadline, the roundtable expires and waits for you to decide.
When the deadline passes
If voting closes with nothing booked, the roundtable becomes Expired: voting stops and the calendar holds are cleared, and 42min emails you a nudge to pick a final time. An expired roundtable is still bookable — open Results and hit Book on whichever time you choose. (Times that have since passed can't be booked.)
Common pitfalls
- No clear winner highlighted. Two or more times are tied at the top. Pick whichever works best — booking is always your call.
- "Waiting on required invitees." A required person hasn't voted, so booking is held. Resend their reminder, un-mark them as required, or book a time anyway once you're sure.
- The Book button is greyed out. That candidate time is in the past. Pick a future time instead.
- "The booked meeting was canceled." Someone canceled the underlying meeting from the Meetings list. The roundtable stays Booked for the record; create a new one (the Duplicate action reuses the same times and people) if you need to reschedule the group.
Last updated May 26, 2026.